If there is a deficiency with a lodged document, Titles Queensland will issue a requisition. Your requisition will provide instructions on what is required to be actioned. For detailed information on requisitions, see Part 60-0010 of the Land Title Practice Manual.
A requisition notice will tell you what needs to be addressed in your dealing and the due date. You must comply with the requisition and pay any applicable fees or your dealing may be rejected. If your dealing is rejected, we will send you a notice and return documents still held by us. Your dealing will lose lodgement priority and you will forfeit any lodgement fees that you have paid. In most cases, the proposed rejection date is two months from the date of issue of the requisition.
Once you have responded to the requisition, we will re-examine the dealing. If it satisfies all requirements, the dealing will be finalised. A registration confirmation statement will be forwarded to the Lodger for all dealings excluding administrative advices.
Returning your requisition
As titles registry forms are legal documents, only the lodger or their legal representative can make changes to their lodged documents. Your requisition notice will tell you how you can respond to/return your requisition.
Requisition clarification email enquiry template
Use this email template to request further clarification on the details in your requisition notice by emailing [email protected]. Please include your dealing number.
The lodger of the dealing will receive a requisition notice by email, unless lodged via post or and an amendment of the original paper document is required. Details of your requisition, including what needs to be returned, will be included in the requisition notice.
You should attend to any matters listed in the notice, seeking legal advice as required. This may include amending the existing titles registry form that was lodged if required. Do not prepare a fresh document as this may cause new lodgement fees to apply.
- Rule through errors with a single line and enter the correct information
- Do not erase or use correction fluid or similar products
- Ensure all amendments are initialled by all parties named in the form
- Witnessing officers are not required to initial amendments.
Once you have responded to the requisition, we will re-examine the dealing. If it satisfies all requirements, we will finalise your dealing and send you a registration confirmation statement (excluding administrative advices). If further deficiencies are identified, a further requisition will be issued.
It is important that you comply with the terms of a requisition notice and return the documentation by the due date, otherwise your dealing may be rejected. If your dealing is rejected, we will send you a notice and return all documents still held by us. Your dealing will lose lodgement priority and you will forfeit any lodgement fees that you have paid.
If necessary, the lodger of the dealing may request an extension of the due date by explaining the relevant circumstances in writing to the Registrar of Titles. All requests should be sent to the address listed on the notice. Alternatively, you may use our online enquiry form. Each request will be assessed on its merits, and you will be advised in writing of the outcome of the request.
In some cases, dealings may need to be withdrawn.
A dealing can only be withdrawn by:
- the lodger of a dealing; or
- a person authorised by the lodger in writing.
The request must be in the form of a letter (on letterhead if by a solicitor or company).
Full withdrawal (eg. a transfer does not proceed)
- Following full withdrawal, any original documents held by us will be returned to the lodger.
Withdrawal and re-entry (eg. to correct an error)
- When a dealing is re-entered, it will be given a new dealing number (re-entered/re-lodged) and its priority will be determined by the date and time of its re-lodgement.
- For more information on withdrawal of dealings, refer to Part 60-0010 of the Land Title Practice Manual.
- If you require assistance with responding to a requisition, we recommend seeking independent legal advice.